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Policies and Procedures: Stipulations of Interlibrary Loan Policies Between Bethlehem University Library and Bethlehem Bible College Library

I. Why an Interlibrary Loan: Definition and Rationale

A. Definition:

An interlibrary loan between Bethlehem University Library and Bethlehem Bible College Library is a deliberate and concerted effort to share resources by making library materials available to all of the members, both faculty and students, of these two libraries and other possible eligible members (in the case of BU Library graduates, who are off-campus members/users and for Bethlehem Bible College Library, being also a public library, their outside users will avail of the same privilege).

B. Rationale:

Considering our respective curricular offerings and our close geographical proximity, the librarians of both libraries share the perspective that our resources can be put to maximum use not only by our own clientele but also by accommodating other users/borrowers, especially of our respective libraries (as mentioned above).

II. Coverage of ILL Scheme

Bethlehem University Library and Bethlehem Bible College Library will make available resources that are in their general collection when their respective clientele request them. However, with the exception of circulating books at the Turathuna Center, the borrowing of rare, unique, or expensive materials; reference books; dissertations; theses; books on reserve; and audiovisual materials—items that would be difficult or impossible to purchase or replace—is not permitted. Issues or volumes of journals and old newspapers are not usually available for circulation. The decision to make available any library resource remains exclusively with each of the libraries.

III. Procedures to observe in ILL

In normal circumstances, the library that needs materials from another library initiates the request either through a phone call or by email. Complete bibliographical information is provided so that search for the material can be carried out effectively and efficiently.

Once the book is retrieved from the shelf, it is set aside on a reserved section at the circulation desk until the interested library collects the item.

An online ILL request form can be filled in with the necessary information and sent by email to the respective library.

IV. Loan Policies and Restrictions

Bethlehem University Library stipulates its policies and restrictions on its own homepage:

As indicated, these policies and procedures govern the following: faculty/staff, students, graduates, and off-campus users. Unless the books or other library resources are in demand or placed on reserve, the other library may be able to borrow the needed books and/or other library resources.

If the books or materials are needed by the members of the lending library, the borrowing library is given three days to return the books/materials on loan.

Penalties/fines for overdue, damaged, and lost books will be charged to the borrowing library. These are non-refundable. Specifications of fees and charges remain within the discretion of each of the libraries concerned.

Books should be taken and returned by the respective borrowing library staff.

V. Libsys Records at Bethlehem University Library

Bethlehem University Library utilizes Libsys, an automated system which is a package of circulation, cataloguing, and management tools. The Online Public Access Catalog (OPAC) allows access to our resources on- and off-campus. This access, in more ways than one, is a decided advantage for the Bethlehem Bible College Library users.

Bethlehem University Foundation
Phone: +1-240-241-4381
Fax: +1-240-553-7691
Beltsville, MD USA
Bethlehem University in the Holy Land
Phone: +972-2-274-1241
Fax: +972-2-274-4440
Bethlehem, Palestine