Library – Discussion Rooms

Policies for the Use of Discussion Rooms

1. Discussion rooms are available for students, faculty, staff, and other approved requests.
2. The designated workstation staff will collect necessary details, including the responsible student’s ID, assign the room, and unlock it.
3. Users are responsible for maintaining the room, its equipment, and resources.
4. Upon completion, the staff will inspect the room before returning the ID.
5. Rooms may be reserved for a minimum of one hour and a maximum of two hours, with possible extensions based on availability and need.
6. A minimum of three members is required to use any discussion room, except for seminar students and any other urgent needs.
7. Eating, smoking, and littering are strictly prohibited. Users should be considerate of the next users.
8. Library staff will monitor compliance with these policies, and users are expected to follow them strictly.
9. Failure to comply may result in disciplinary action, including fines or suspension of privileges.
10. Reservations will be canceled if users do not arrive within 15 minutes of the scheduled time.
11. If a break is requested by students working for an extended period in the discussion rooms, the room may be locked by the staff in charge. However, an absence of more than 15 minutes is not permitted. If the time limit is exceeded, the room will be considered unoccupied, and the reservation may be canceled.
12. Users must not leave personal belongings unattended in discussion rooms. The library is not responsible for any loss or damage.

Discussion Room Usage Guidelines

1. Online Booking
   • Discussion rooms on the first and second floors can be booked online from Monday to Friday between 8:00 AM and 2:00 PM.
   • Reservations must be made at least 24 hours in advance.
2. Booking Methods
   • Discussion rooms on all floors can be booked via email or in person.
   • The request must be forwarded to the respective staff, and confirmation will be provided.
3. Walk-In Requests
   • Discussion rooms on all floors are available for walk-in requests based on availability.
4. Permitted Uses of Discussion Rooms
   • Preparing or discussing a seminar with an adviser or fellow students.
   • Conducting group research or preparing a report.
   • Tutoring or coaching (between a teacher and student(s)).
   • Conducting a training session for a group.
   • Faculty meetings.
5. Occupancy Limits

• Each discussion room has a set maximum occupancy limit. Users must adhere to this limit for safety and comfort.

6. Noise Level

• Users are required to maintain a low noise level in all areas of the library, including discussion rooms, to avoid disturbing others.
• The use of cell phones is permitted inside the discussion room strictly for study purposes. Users are expected to maintain a respectful and productive environment by keeping their devices on silent mode and refraining from any non-academic use. Any misuse of cell phones that disrupts others may result in restrictions or further action.

Additional Information

• The seating capacity of discussion rooms ranges from 6 to 13 persons across all three floors.